District Facts

Location: West Palm Beach, FL
PreK-12 Enrollment: 188,832
Staff: 22,600
Certified: 12,617 Teachers
Administrators: Not Noted
Facilities/Buildings: 179

Demographics: 36.4% of students in the district reported being Hispanic, 28.9% White, and 27.9% Black/African American. 14.3% reported being English Language Learners (ELL). 64.7% of students reported being economically disadvantaged.

For families of one school district, applying to a plethora of educational opportunities is now faster and easier than ever.

The Challenge

The School District of Palm Beach County is the tenth largest school district in the nation and serves over 180,000 students in a variety of local choice school options, including theme-based, gifted, and specialty programs. Managing all of these applications and the lottery process was challenging for the district, and proved to be demanding on both staff time and the district’s finances.

The Results (Data Points):

Saved Annually in Data-entry Labor Costs
  • Utilized the existing student information system to integrate student data and pre-fill applications, saving time and hassle for both staff and parents.

  • Customized the system to monitor extensive application restrictions (based on address or zone) to verify applications automatically based on the specified criteria.

  • Modified the lottery processes to the district’s specific board policy upon implementation, to ensure a fair and equitable lottery for student placement.

  • Processed applications and moved students through the enrollment process faster with less financial and staff time burden than doing manual data entry.

The Solution

  1. Research enrollment systems and identify those that meet the specific needs of the district’s programs and processes.
  2. Manage student data in one efficient system to streamline the enrollment process.
  3. Customize and modify as necessary to run lotteries and regulate the system based on district policy.
  4. Use real-time data to guide enrollment decisions and provide families with quick feedback on student status.