District Facts

Location: Grass Valley, CA
K-8 Enrollment: 711
Staff: 20+ total
Certified: 23 Teachers
Administrators: Not Noted
Facilities/Buildings: Not Noted

Demographics: 82.6% of students in the district reported being White, and 11.4% Hispanic. 2% reported being English Language Learners (ELL). 45% of students reported being economically disadvantaged.

From Months To Minutes: How Union Hill Got Their Staff’s Time Back.

The Challenge

Needing a designated staff member solely to focus on entering student application and enrollment data for months at a time, Union Hill was beginning to feel the burden of their time and resource consuming enrollment process. Relying on paper forms was becoming outdated and endless, as well as unhelpful in obtaining the data needed to better serve students and families.

The Results (Data Points):

Hours of Manual Data Entry Saved per Year
  • With an online system, families were able to submit applications, upload documents, accept offers, and complete registration packets all from their mobile phone.

  • Data was captured instantly in the admin dashboards, no longer necessitating manual data entry.

  • With more descriptive and updated data, students could be easily and identified earlier as having special needs, such as IEPs, severe allergies, or even custody issues.

  • Increased parent communication and up to date information provides new opportunities for connection and engagement with families.

  • Real-time data to help with projected enrollment and move students through the process faster and get on waitlists sooner.

  • Keep operational costs down and student enrollment numbers sustainable.

The Solution

  1. Identify student enrollment process deficiencies and research solutions.
  2. Manage data and processes through the use of an online enrollment system.
  3. Effectively communicate with families through each step and accelerate the enrollment process.
  4. Utilize real-time data to guide current and future student enrollment decisions.

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